Welcome to STEP
...a Web site for Henrico County Employees
Important Note about Timecards
Beginning in B21 (March 24 – April 6) most full time exempt employees will begin using a new timecard in the Oracle STEP system. Exempt employees will only be required to record exceptions to their normal 80 hours of regular pay. This change will not affect non-exempt employees and their timecard processing. Exempt employees will only submit a timecard when they have taken or earned any leave during a pay period. This quick reference provides a guide to the new exempt timecard. Also, starting with B22 (April 7) only 1 pay period of retro timecard entry (one pencil) will be available through Employee Direct Access (EDA) for all employees.
2011 W-2 Forms
2011 W-2 forms will be distributed in late January. The form you receive is your official W-2 form being provided by the County.
Also, employee W-2 forms for 2011 will be able to be viewed in HRMS/STEP and will be available for viewing about the same time you receive your printed form. When you log in to HRMS/STEP, select your Employee Direct Access (EDA) responsibility, and then click on the link called "Employee W-2." Your W-2 will be displayed in a PDF file. If you should lose your original W-2 form, you can print a copy from this PDF file and use it as a substitute, as it is in the IRS approved format. If needed, copies of your 2009, 2010, and 2011 (when ready) W-2s will be available in EDA.
General Government Employees: If you have any questions about your W-2 form, please contact the County Payroll Office. Either Lyn Zacharias, zac02@co.henrico.va.us, 501-5584; or Tim Massenburg, mas12@co.henrico.va.us, 501-4224 will be able to assist you.
School Employees: If you have any questions about your W-2 form, please contact the School Payroll Office at 652-3623. Questions can also be e-mailed to Vera Huxtable at vahuxtab@henrico.k12.va.us.
Important Note about 2012 Taxes
Please review your tax exemptions to ensure the proper amount of taxes is being withheld.
You can access this information using the HRMS/STEP system.
- Log in to the system, select your Employee Direct Access, and then choose My Payslip.
- Tax exemption information is located near the bottom of your online payslip (see example below).
The IRS provides tools on the web to help you determine proper W-4 withholding at www.irs.gov/individuals (click on IRS withholding calculator), or you can request IRS publication 919.
Please note, if you are filing exempt for either federal and/or state withholding taxes, the IRS requires you to file a new W-4 form for the exempt status by February 15 of each calendar year. If this is not done, the payroll office must change your tax withholding filing status to "single" with zero exemptions.
Employee Direct Access for HCPS Employees
Remember you can log in to the system 24 / 7 to see your online payslip or make changes to your address or phone number. Having difficulty logging in? HCPS employees can request their password to be reset by sending an e-mail to edareset@henrico.k12.va.us.